Application Closing Date - 01 Jun 2020
Job Start Date - June 2020
Duration - June to November 2020
Location - Pacific islands region
Transparency International (TI) is the global civil society organisation leading the fight against corruption. Through more than 100 chapters worldwide and an international secretariat in Berlin, Germany, TI raises awareness of the damaging effects of corruption and works with partners in government, business and civil society to develop and implement effective measures to tackle it. As part of the 10th edition of the Global Corruption Barometer (GCB), the Transparency International Secretariat (TI-S) in Berlin is looking for a Service Provider to conduct the GCB survey in several Pacific island states. This is the first time that the GCB, which aims at measuring respondents’ perceptions, experiences and attitudes towards corruption will be conducted in the region.
The aim of the GCB is to provide accurate and reliable data based on sound methodological designs. It measures people’s perceptions of corruption in their country, how the level of corruption has changed, in which institutions the problem of corruption is most severe, as well as experience with bribery across a variety of sectors and services. Furthermore, the survey asks people how well or badly they think their government has been tackling corruption.
The survey is to be conducted amongst the adult population, i.e., citizens older than 18 years, in up to 17 of the Pacific island countries: Cook Islands, Federal State of Micronesia, Fiji, French Polynesia, Kiribati, Marshall Islands, Nauru, New Caledonia, Niue, Palau, Papua New Guinea, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu and Vanuatu. Service Providers may bid solutions in one or more of these countries, but TI-S strongly encourages bids with the highest possible country coverage.
TI-S acknowledges the complexity of carrying out surveys in the socio-demographic context of the Pacific region. Service Providers are thus asked to describe in their proposals the suggested methods of data gathering, which they deem both sound and feasible in each country considering the local constraints e.g., population density and dispersion, internet and phone penetration, etc.
While the GCB normally relies on a multi-stage sampling method, which includes sampling by clusters stratified by region (urban or rural) and random selection of the cases, given the socio-demographic conditions, providers can also bid with alternative sampling designs per country, aiming, however, at probability sampling whenever possible.
Proposals that contemplate an OMNIBUS survey should clearly state this in the application and ensure that the length of the final questionnaire does not exceed 40 minutes (excluding socio-demographic classification questions). In addition, the Service Provider should guarantee that a questionnaire’s section rotation system is put in place.
The GCB questionnaire is composed of 2 sections: a core set of questions applied across different regions and editions of the GCB, and a section aiming at capturing regional corruption-related issues. The GCB questionnaire is, on average, 15 minutes long and does not contain any open-ended questions that would require post-fieldwork codification. These characteristics should be observed as a reference for pricing.
The Service Provider is expected to submit a proposal covering at least the following items:
Service provider background:
- Company background: the bidders must prove at least 3 years of experience in the provision of similar services in the region. The submission should include a description of their projects detailing the date of submission, duration and the scope of the tasks performed. In addition, the bidder is to submit a list of at least 3 client references.
- Team Background: interested bidders shall also submit details on the size, composition, and experience of the project team along with identification and contact details for all the national affiliates who will be responsible for conducting the fieldwork locally. The bidder is expected to submit the resume of the team members involved in the project.
Methodology and working plan:
The Service Provider is expected to submit a full methodology and working plan upon application. This must include:
- A description of sampling methods, including selection criteria, gathering technique, coverage, collection tools and sample design (reporting sample size, oversampling, non-response, sub-sampling and weighting). In addition, the bidder is to explain their strategy to control for selection bias due to uneven selection probabilities. If sampling methods differ by country, this information is to be provided for each case.
- A description of the fieldwork preparation, supervision and reporting including interviewer selection and training, pilots, supervision and working schedule. In addition, a standardised recording of outcomes that allow the eventual production of response rates corresponding to the standard ESOMAR/AAPOR system are to be included.
- A declaration that the population statistics at the chosen regional level will be prepared and shared with TI-S for each country, in due time after the sign-off of the service contract.
The Service Provider is expected to work in close contact with the Research Team at TI-S and to fulfil the following tasks:
- Methodology: the Service Provider must design the sampling technique, detailing the sample distribution across the countries, the proposed stratified sample allocation, the household selection approach and the sampling unit selection method.
- Questionnaire translation: the Service Provider is responsible for procuring and ensuring the quality of the questionnaire translation unless a translation is provided by TI-S. TI-S will share all this information with its National Chapters in the region, wherever present. The Service Provider is also responsible for providing necessary translations for all trainings.
- Programming questionnaire script: the Service Provider is expected to programme and ensure that all the questions in the script match the provided questionnaire. The final script, including appropriate coding elements and logic/skip patterns, must be reviewed and approved by TI-S prior to the fieldwork.
- Pilot interviews before fieldwork: the Service Provider should conduct pilot interviews with 10 respondents in each country. The pilot must ensure that the translation is correct, the questions are appropriately phrased for the local environment and that they are understandable by the respondents.
- Fieldwork kick-off and interviewers training: the Service Provider is expected to prepare the training for interviewers and the fieldwork schedule with prior TI-S approval. The fieldwork manual should contain clear instructions for the interviewers on how to approach respondents and how to ask the questions, as well as the procedures of random selection of cases -if applicable- and ways to proceed when respondents fail to understand concepts and questions. Additionally, TI-S and its local Chapters reserve themselves the right to accompany the fieldwork kick-off.
- Fieldwork report: the Service provider shall notify the progression of the fieldwork, reporting the rate of response, the expected vs. collected cases, and the sample distribution according to the socio-demographic variables (gender, age, region and SEL). One weekly report updating the quota and amount of cases collected per country should be delivered by the Service Provider. TI-S strongly encourages the provision of online quota control solutions, such as platforms to control the fieldwork in real time.
- Fieldwork supervision: The proposal must include specific plans for quality control, such as the percentage of data to be back checked (at least 10 percent), the portion of the sample to be witnessed by a supervisor and any other means of quality monitoring, such as IT-driven solutions (i.e. tracking of interviewer activity based on time, etc.).
- Database: the Service Provider is to deliver three sets of Databases according to the fieldwork progression. The three instances will be at a) 10% b) 50% and c) 100% of the fieldwork. The expected formats for the databases are .sav and .xls compatible with SPSS and Excel respectively. These databases shall be prepared for their use with value and variable labels in English. We invite suppliers who hold a platform to download the data collected in real time to include it in the proposal. The weighting of the sample ought to be included in the last database delivery.
- Final technical report: A summarised report describing the challenges encountered during the fieldwork should be delivered in accordance to the ESOMAR/AAPOR standards. A sample of such Technical Report can be accessed here:
REPORTING AND MODIFICATIONS.
The service providers must submit all the reports, presentations and communications in English. The amendments to the project must be communicated to and agreed with TI-S before implementation. No changes are allowed without TI-S’ written approval.
- Bidder selection
- Final questionnaire with local sections included
- Questionnaire translations
- Questionnaire script programming
- Survey manual
- Fieldwork preparation and schedule set-up
- Data delivery at 10% and 50% of the fieldwork
- Final data delivery
- Technical report summarising the fieldwork
TI-S will take a holistic approach for the selection of the Service Provider and will base its decision on the following criteria:
- experience of conducting public opinion surveys on politics, governance and/or other public policy related topics in the Pacific Islands
- experience of managing multinational surveys across the region and, in case not all countries are covered by the Service Provider directly, experience working with sub-contractors
- the methodological design and the strategies to ensure data quality given the challenges in the region
- sufficient staff and expertise both at the coordination and national levels to deliver the project, as well as an assigned project manager.
- demonstrated ability to complete the work in agreed timeframes / substantiated through references
- political neutrality and adherence to national laws
- suitability between the expected deliverables and the total price of the project
REMUNERATION AND COSTS
The Service Provider should provide their estimated total fee as a lump sum or as standard daily or hourly rates, before any VAT or other charges.
For Consultants based in the EU, EEA and Switzerland
Transparency International e.V. (Secretariat), (TI-S) is registered as a Business Entity in Germany with VAT identification number DE273612486. In order to determine the Value Added Tax (VAT) implications of this tender, we kindly request that Consultants fill out the VAT Form for Tenders/Vendor Form (instructions inside the form) and submit the completed and duly signed form along with their email application.
The link to the VAT Form for Tenders/Vendor Form is available below.
Interested bidders are to submit the following information (in English) as part of their proposals:
- background and experience of the Service Provider, including three samples of relevant previous work and references (confidentiality guaranteed)
- information about the project team and any local fieldwork providers
- recommended methodology and sampling plans by country
- details on the quality controls procedures
- business proposal with quotes, including full cost breakdown by country
- project timeline
- completed VAT Form for Tenders/Vendor Form
Please indicate “GCB Pacific” in the subject line of your e-mail application. Applications should be sent in English by e-mail to email@example.com by close of business on 01/06/20. Please note that only shortlisted applicants will be contacted. Successful applicants should anticipate the possibility of one or more months wait prior to notice, as project quotes will inform donor funding. TI-S will retain applicants’ information for notice of similar future projects.
When you respond to this tender and submit your application, you provide consent that Transparency International e. V. keeps your application materials for the period of ten years according to German legal requirements. Afterwards Transparency International will delete your application and any personal data included in it. If you have any questions please reach out to firstname.lastname@example.org
Guidelines for handling overhead and travel expenses
Regular overhead expenses associated with the Consultants maintaining their place of business, such as rent, telephone, utilities or stationery, are included in the Consultant’s professional fee, except where explicitly agreed otherwise in the contract.
- Travel and accommodation expenses will as far as possible, and where applicable, be recovered from the institutions and companies hosting events or using the outputs provided by the Consultant.
- Where such cost recovery is not possible, all travel is subject to prior approval by TI-S staff responsible for the financial management of the Project or TI Budget Line that will support the costs of travel. TI shall not issue travel advances to the Consultants. For accommodation or travel by air, rail or coach, they will instead have to contact TI-S that will make travel arrangements on the Consultant’s behalf.
- All travel booked by TI-S will include travel health and accident insurance with worldwide coverage and Economy class only; accommodation will aim to achieve best value for money up to a 4-star category.
- Consultants shall be entitled to invoice TI-S only for local transportation and visa cost (if applicable).
- Subsistence allowance (per diems) and expenses for individual meals cannot be claimed. These are part of Consultant’s business expenses.
"Appointments to all positions will be made on merit, regardless of gender; region; religion; disability; family status; sexual orientation, etc. We are committed to open, fair, and transparent appointment, recruitment, hiring, and procurement procedures and practice. Family members, and friends and organisations with which we or our families or friends are associated, will not be accorded preferential treatment. […] To manage potential conflicts of interest, we will disclose such connections with potential applicants or candidates of whom we are aware. We will recuse ourselves from any recruitment or contracting process where we have a conflict of interest. We will ask shortlisted candidates to declare such relations at Transparency International Secretariat or with the Board of Directors. We will not allow situations in which close family relatives or partners are in a direct reporting relationship to one another."
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